HR & Front Office Coordinator Full Time

• Experience: 2 – 8 Years
• Job Location: Dubai – United Arab Emirates
• Education: Bachelor of Commerce, Bachelor of Business Administration, Bachelor of Arts
• Nationality: Any
• Gender: Any
• Vacancy: 1 Vacancy
• Benefits: Visa, Paid Leaves, Medical Insurance
• Company Industry: Industrial Products/Heavy Machinery
• Department / Functional Area: HR/Human Relations/Industrial Relations

Roles & Responsibilities:

As an HR/ Admin Coordinator in this role, the key responsibilities include:

1. Time Office Management:
   • Manage and coordinate the time office for timely salary processing.
2. Leave Record Management:
   • Maintain and update the leave records.
3. Manpower Coordination:
   • Coordinate with GMs for any manpower requirements.
   • Shortlist CVs and coordinate interviews.
4. Employee Onboarding:
   • Carry out induction for new employees.
5. Discipline and Grievance Handling:
   • Suggest ways to improve discipline.
   • Handle employee grievances.
   • Contribute to policy-making.
6. Organization Chart:
   • Maintain an updated organization chart.
7. Feedback and Issue Reporting:
   • Take regular feedback from staff and workers and highlight any major issues.
8. Visa and Labor Card Processing:
   • Coordinate for timely renewal of all visas and labor cards.
9. Office Maintenance:
   • Handle office maintenance related issues.
10. Front Desk Operations:
    • Answer all incoming calls and handle caller’s inquiries.
    • Greet, assist and/or direct visitors.
    • Receive, direct and relay telephone messages and fax messages.
11. Office Supplies Inventory:
    • Maintain an adequate inventory of office supplies, especially letterheads.
12. Other Duties:
    • Perform other related duties as required.

Desired Candidate Profile:

The ideal candidate for this role is expected to have the following:

• Pleasant personality and good communication skills.
• Proficiency in MS Office.
• Prior experience in HR/Admin coordination for 1-2 years is preferred.

This role involves a combination of HR coordination, administration, and front desk operations.

If you have any specific questions or need further information, please feel free to ask!

Tagged as: Administration Coordinator, Front Desk, Front Office Coordinator, HR Cordinator, Receptionist